AI Document Processing
Someone in your office is retyping PDFs.
Invoices, intake forms, contracts, ID documents. They arrive as email attachments and scans, and a person turns them into rows in a system. It's the most automatable work in the building and it's usually the last thing anyone touches.
Why people build this
Re-keying is slow, and it's also wrong.
Manual re-keying can introduce errors, and the errors surface weeks later in an invoice dispute or a wrong address. The real cost isn't the hours. It's that nobody trusts the data enough to build anything on top of it.
What's in it
Eight modules. The review queue is the one that matters.
Intake from where documents actually arrive.
A monitored inbox, an upload form, a scanner folder, or an API.
Extraction across formats.
Native PDFs, scans, photos taken at an angle in bad light, and the occasional fax.
Field mapping to your schema.
Your field names, your formats, your date conventions.
Validation rules.
Totals that don't add up, dates in the future, missing mandatory fields — caught before they enter your system.
A human review queue.
Anything below your confidence threshold goes to a person, in a fast interface built for a hundred a day, not one.
Exception handling.
Unreadable, wrong document type, duplicate. Each one routed somewhere sensible instead of silently failing.
Write-back to your system of record.
Accounting, CRM, EMR, or a database we build.
Audit log.
Every document, every extraction, every correction, timestamped. Necessary the first time someone disputes a number.
Modules are conditional capabilities. Providers, data handling, permissions, integrations, evaluation and human review are confirmed in the written scope.
How it works
Four steps, about five days.
01 — Use fifty redacted or synthetic samples after approved scope.
Including the bad ones. Especially the bad ones.
02 — We build and measure.
You get accuracy numbers per field, not a claim.
03 — You run a real batch.
One feedback round on what it got wrong.
04 — Live.
Connected to your inbox and your system of record.
Recent work
Work examples are being prepared.
No client logo or project image is published without a complete record and permission.
No permissioned proof record is currently published.
How this starts
Describe the document types. We'll show you the accuracy.
One clickable prototype and one feedback round are free. If you stop there, no payment is due and you keep the feedback; the prototype remains Kollabit property unless the engagement proceeds, subject to our Terms.
Book a Free ConsultationThe short version
What it costs.
- 200
- CAD per day, per AI Product Engineer.
- 5
- days to a working pipeline with a review queue.
- 100%
- Custom project deliverables transfer after final payment, subject to our Terms. Pre-existing Kollabit materials and third-party tools keep their existing ownership or licences.
Simple and typical estimates are non-binding. Final scope is confirmed before billing; taxes and third-party costs are additional.
Order your days →Questions
The ones we get asked.
How much does document processing automation cost?
$200 CAD per day, per engineer. About five days for a working pipeline. No per-page charge. Simple and typical estimates are non-binding. Final scope is confirmed before billing; taxes and third-party costs are additional. Collection, provider configuration, retention, access, deletion, human review and regulated-data handling are confirmed in the written privacy/security scope.
How accurate is it?
Depends entirely on your documents, which is why we measure on yours before you pay. Anything below threshold goes to human review rather than through. Collection, provider configuration, retention, access, deletion, human review and regulated-data handling are confirmed in the written privacy/security scope. This is a scoped target subject to data, platform, network and test results—not a universal guarantee.
Does it handle handwriting?
Partially. Printed handwriting on structured forms, usually. Cursive notes, not reliably. We'll tell you which you have.
What about bad scans and phone photos?
That's the normal case, not the exception. We test on those specifically.
Can it write into QuickBooks, my CRM or my EMR?
Usually yes, if there's an API. Name the tools and we'll confirm before you commit. Availability depends on suitable provider access or APIs, account permission, approved scope and testing; confirm before committing.
Is my data used to train AI models?
No. We use configurations that exclude training on your content, and confidential material is scoped at kickoff. Collection, provider configuration, retention, access, deletion, human review and regulated-data handling are confirmed in the written privacy/security scope.
What happens to documents it can't read?
They go to an exception queue with a reason. Nothing fails silently. Collection, provider configuration, retention, access, deletion, human review and regulated-data handling are confirmed in the written privacy/security scope.
Can we still review everything manually?
Yes. Set the confidence threshold to route everything to review if that's what compliance needs. The customer remains responsible for lawful authority and compliance; Kollabit provides scoped safeguards, not legal advice or certification. Collection, provider configuration, retention, access, deletion, human review and regulated-data handling are confirmed in the written privacy/security scope.
How long does it take?
About five days, plus the time needed to make an approved sample set available. Simple and typical estimates are non-binding. Final scope is confirmed before billing; taxes and third-party costs are additional.
What if the accuracy isn't good enough?
You'll know before you pay. That's what the free measurement is for. No outcome is guaranteed; the free prototype tests the direction before billing. One clickable prototype and one feedback round are free. If you stop there, no payment is due and you keep the feedback; the prototype remains Kollabit property unless the engagement proceeds, subject to our Terms.
What's your team retyping this week?
Describe the document set. We'll tell you what a machine can and can't read.