Business OS
Six tools, none of them talking, one person copying between them.
Quotes in one place, jobs in another, invoices in a third, and a person moving data between them all day. Business OS is custom AI-driven software for your operations — one system where the work moves by itself.
Why people build this
The integration is a person, and that person is expensive.
Every tool works fine alone. The cost is the gaps between them: re-entering the same job three times, chasing status across systems, reconciling numbers that should have matched. Nobody planned this — it accumulated one subscription at a time. The fix isn't another tool. It's a layer that connects what you have and automates the handoffs.
What's in it
Eight modules. Build only what you need.
Connectors to what you already run.
Accounting, scheduling, email, storage. We don't rip out what works.
One operational view.
Jobs, customers, status, money — the whole picture on one screen.
Automations with your rules.
Quote accepted, job created, crew assigned, customer notified. Written in your language, editable by you.
AI on the judgment-light decisions.
Routing, prioritising, drafting the update, flagging the exception. It suggests, you approve where it matters.
Approvals and thresholds.
Above a number it needs a person. Below it, it just happens.
Roles and permissions.
Office, field, contractors, clients. Each sees their slice.
Alerting on the things you'd want to know.
Job stalled, invoice overdue, coverage gap, margin below threshold.
Reporting on the numbers you check.
The three you actually look at, live, without exporting anything.
Modules are conditional capabilities. Providers, data handling, permissions, integrations, evaluation and human review are confirmed in the written scope.
How it works
Start with one handoff.
01 — Map the flow.
Where the work stalls and who copies what.
02 — Automate one handoff, free.
The worst one, built as a prototype.
03 — Expand.
Add flows in day-sized increments, in your priority order.
04 — Live and monitored.
With alerting on the parts that matter.
Recent work
Work examples are being prepared.
No client logo or project image is published without a complete record and permission.
No permissioned proof record is currently published.
How this starts
Pick your worst handoff. We'll automate it free.
One clickable prototype and one feedback round are free. If you stop there, no payment is due and you keep the feedback; the prototype remains Kollabit property unless the engagement proceeds, subject to our Terms.
Book a Free ConsultationThe short version
What it costs.
- 200
- CAD per day, per AI Product Engineer.
- 5
- days to a first working flow. Expand in day-sized increments.
- 100%
- Custom project deliverables transfer after final payment, subject to our Terms. Pre-existing Kollabit materials and third-party tools keep their existing ownership or licences.
Simple and typical estimates are non-binding. Final scope is confirmed before billing; taxes and third-party costs are additional.
Order your days →Questions
The ones we get asked.
What is a Business OS?
Custom software connecting the tools you already run, with automation on the handoffs between them. One system instead of six plus a person. Availability depends on suitable provider access or APIs, account permission, approved scope and testing; confirm before committing.
How much does it cost?
$200 CAD per day, per engineer. About five days for a first working flow, then expand as needed. Simple and typical estimates are non-binding. Final scope is confirmed before billing; taxes and third-party costs are additional.
Do I have to replace my current tools?
No. We connect to what works and only replace what's actively costing you. Simple and typical estimates are non-binding. Final scope is confirmed before billing; taxes and third-party costs are additional. Availability depends on suitable provider access or APIs, account permission, approved scope and testing; confirm before committing.
What if my software has no API?
Then we'll say so. Some tools genuinely can't be connected, and that's worth knowing before you spend anything. Availability depends on suitable provider access or APIs, account permission, approved scope and testing; confirm before committing.
How much can actually be automated?
Depends on how rules-based your process is. The free prototype answers this for your business specifically. Simple and typical estimates are non-binding. Final scope is confirmed before billing; taxes and third-party costs are additional.
Where does AI come into it?
Routing, prioritising, drafting updates and flagging exceptions. Anything with money or a customer attached goes through approval.
Can we start small?
That's the recommended path. One handoff, then expand in day increments.
What happens if a connected tool changes its API?
We fix it. Buy a day. Nothing silently breaks without alerting first. Availability depends on suitable provider access or APIs, account permission, approved scope and testing; confirm before committing.
Who owns the system?
Custom project deliverables transfer after final payment, subject to our Terms. Pre-existing Kollabit materials and third-party tools keep their existing ownership or licences.
Is this an ERP?
No. ERPs are six-figure, twelve-month projects. This is days, and it connects what you already have. Availability depends on suitable provider access or APIs, account permission, approved scope and testing; confirm before committing.
Where does work get copied between systems?
Name the worst one. We'll automate it free and you can judge from there.